Download Asset Management Template (Microsoft Excel, Word & PDF)

Tracking your assets and equipment is absolutely critical for a service organization. The most basic tool to get you started is an asset management template. An asset management template is a simple document that helps provide structure for service organizations to track and organize their assets while managing the full lifecycle of each. The template should include information such as: 

• Asset Information (Name, ID numbers, Manufacturer) 

• Purchase & Warranty Information 

• Asset Status & Maintenance Schedule 

• Location Information 

What you include in your asset management template should be unique to your organization and ensure you capture required information so you can use the document for maintenance planning, financial planning, and service metric analysis.  

Download your free asset management template here and get started today! 

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How to Use Our Asset Management Template 

Let’s walk through the process of getting started with your new asset management template. You’ve now downloaded your template and you’re ready to get started with putting information in. Let’s walk through an example to support the process of filling this out with your equipment.  

First, let’s input our critical asset information. This should include an internal tracking number such as an “item number”, name, description, and a few other data points that are relevant for tracking purposes.  

Now that we have captured the critical asset identification information we can progress to the purchase information. This is important so we understand the purchase date or beginning of the life of this new asset we’ve acquired as well as if this is under warranty (or not) and until when. Some may put more information about warranty type or a link to a document with the specific warranty information. That is completely up to your group and how you’d like to handle and track this information.  

We have an almost 3-year-old generator that is still under warranty – great! This will help us understand that in the next few months we’ll want to understand our warranty extension options through the OEM/Manufacturer which will allow us to offer up options to our customers.  

Continuing through the template, we will start to fill out the current status of the asset as well as the service information. This template will get you the basics captured around what the current maintenance schedule is for this particular asset, if there is one and when it was last serviced.  

With this asset being fairly new, the condition is great, especially with our regular maintenance that we are following for this particular asset. Capturing the latest service data is also critical as you look to ensure you are either keeping to your maintenance schedule or allowing you to offer a recommended service to your client to keep their asset running and operating properly.  

So a final piece of critical information is around the customer, who owns this device, where does it current reside, and who is the primary contact we can communicate with.  

So, you’ve gotten started and put your first asset into your template. Congratulations! 

This template can be a real help as you start your service maturity journey and will put you in a position to have better insights on your serviceable assets. Keep this template up to date and you’ll be in a much more organized space.  

If you are, however, looking to digitally transform your service operations and how you manage your serviceable assets, we suggest you check out our field service management platform, Service Pro by MSI Data. We are a fully integrated field service management platform where you could not only track and store your serviceable asset information but completely manage your service operations in one platform.  

Schedule your free consultation today! 

Frequently Asked Questions 

What is an asset management template? 

An asset management template is a document that service providers can use to track and manage their serviceable assets. This can be an excel or word-based template such as the template provided above, or this could be a digital field service management platform. 

What’s the purpose of an asset management template? 

The primary purpose of an asset management template is to have an organized process for both managing and tracking your serviceable assets. Within this template you can understand the lifecycle of each asset, the critical information about each asset, and plan for future service work or asset replacement.  

How can I use an asset management template to boost sales? 

Service organizations can leverage an asset management template to support sales growth is by identifying assets based on age or condition that may need to be replaced. This would present a significant equipment sale for your organization, where upon installation you would be able to offer recurring service or agreements to the client. Also, with insights into previous history or warranty agreements, service organizations have the opportunity to upsell their maintenance packages or warranty packages to better support the customer.  

What are the benefits of an asset management template?

Some of the benefits of using an asset management template are:  

• Having a more organized & stable service operation  

• Being able to properly plan for service work 

• Gain visibility into your service metrics 

 If you’d like to have a conversation about this further, schedule your free consultation here.